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Proofreading tips for beginners

5 MIN READ

Posted May 29, 2020

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Once the hard work of developing and presenting ideas are done, the time has come to pay attention to the details of written content. When in doubt where to start, proofreading can be a difficult process for every human being. Therefore, every proofreader needs technical-know how strategies while implementing the process of document proofread. Following, we provide the best tips on what to look at before the process of proofreading has started.

Get some distance from the text

When writing text, it’s natural for eyes to get too familiar with the text, and therefore a tendency to skipping over simple mistakes grows. If the author decided to proofread its own paper, setting distance from the writing helps to identify mistakes easier later. It’s advisable to set the manuscript aside between proofing and writing – ideally overnight. Meanwhile, go for a run, take a trip to the beach, or simply take a rest. It’s surprising how completely fresh eyes are able to notice the smallest errors in the written content.

Find a quiet environment to work

Effective and efficient proofreading requires extended concentration and focus and setting the right environment helps to manage the quality of delivered tasks. If distracted by external activity or noise easily, try avoiding distractions, such as TV or coffee places, and choose quiet places instead such as libraries. You would be surprised how an eligible environment assists in the quality of one’s work results.

Print out a hard copy of the written material

Whether working from a printout or computer screen, choose an option, which doesn’t allow you to easily skip around errors. Depending on proofreader preferences, in order to increase efficiency, it is advisable to review the text from a hard copy. You would be surprised at how working from a printout can assist in noticing mistakes than through the computer screen.  Decide what medium lets you proofread most carefully!

Plan the proofreading process by using short blocks of time

Every human being has a different level of concentration maintenance abilities. Instead of proofreading the entire paper all at once, use time or paragraph blocking technique, where the work is divided into smaller tasks or limited time consumption.

Make sure you have plenty of time

Every proofreader seeks work quality and having enough time resources ensures is the main priority in the process of proofreading and the ability to review the text with fresh-new eyes is essential. In order to give one’s eyes a sufficient amount of time to spot errors, it’s essential to make sure the proofreader has enough time to review the text slowly.

Identify oneself from a reader's perspective

Since the reader’s experience is essential in the process of publishing, it’s highly advisable to put oneself in the audience’s shoes while reading the text. Discover how playing the role of the reader opens new horizons to see the paper in a different way!

Think of common mistakes first!

Discovering repeated patterns of mistakes could save time consumption and helps to identify mistakes faster and much easier.

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